The Grant Accountant is responsible for processing various financial transactions within the general ledger system while being knowledgeable of and remaining in adherence to generally accepted accounting principles (GAAP) and agency policies and procedures. In addition, the position will regularly prepare standard and ad-hoc financial statements for funding sources using knowledge gained from the annual planning and budgeting process. Duties specific to the annual audit preparation and support through to completion (agency wide, 401k and Charter school) is also required.
Responsibilities/Duties/Functions/Tasks
- Manage assigned grants, including preparation of monthly expenditure reports, analysis and forecasting of program revenue and expenditures.
- Work closely with supervisor in financial communications to Program Directors, Managers, Supervisors and other applicable staff.
- Review employee expense reports relative to assigned funding sources for accuracy and appropriate documentation.
- Review and analyze program in-kind for accuracy and necessary supporting documentation.
- File all program fiscal reports to the funding source by the specified due date in the contract.
- Become well versed in the contract requirements of assigned grants and Head Start regulations.
- Maintain up-to-date analyses of assigned general ledger accounts and produce required journal entries for reconciling items on a monthly basis.
- Assist in the annual agency budgeting process
- Develop financial reports for information on-demand using MIP or Microsoft Office products.
- Develop processes and procedures to ensure accuracy of financial reporting.
- Prepare source documentation for entry into the agency’s general ledger.
- Maintain A/P and A/R files in an orderly and well-organized manner.
- Complete month end close tasks and duties within the timeframe identified to properly close out the month and prepare financial statements.
- Other duties as assigned.
Accountability and Performance Requirement
All staff members are accountable for knowing and performing the responsibilities associated with their individual position in an efficient and effective manner, understanding that each of us plays an integral role in the success of our mission. All staff will support the agency mission, vision, standards of conduct/code of ethics and strategic directions and support administrative decisions. This must demonstrated by maintaining a positive work environment, and by behaving and communicating in an appropriate manner with children, families, coworkers, supervisors and the public while achieving performance expectations.